✨What you can do
Keep every employee's details and documents, mark attendance, approve leave, give salary advances and run the monthly payroll — payslips, payments and accounts included.
DocumentsVisa, ID, passport with expiry alerts (30 days).
AttendancePresent, absent, half day, leave, holiday; [[Mark all present]].
AdvancesGiven now, recovered from salary each month.
PayrollBasic + allowances + overtime − absence − advance recovery.
Your daily routine in 5 steps
- Add staffsalary + documents
- Attendancedaily
- Leaveapprove
- Payrollcalculate → approve → pay
🧭Where to click
Business Console
Overview
Sales
Purchases
Finance
People
Business
Settings
People
Customers
Money to collect
Team
Staff & HR
Attendance
Payroll & advances
Find your section
These tools are in the People group of the left menu, the same for every business type.
The common groups (Sales, Purchases, Finance, People, Business, Settings) are the same for every business and are explained in Getting started.
🚀Day-1 setup
Do these once, in this order, before your first day of work.
Add your staff
- People → Staff & HR → Add staff: name, job title, basic salary, allowances and (optional) app login.
HR settings
- HR settings: overtime rate, leave types and holidays.
🛠️Everyday tasks
Click a heading to open or close it. Steps are numbered in the order you press.
Mark attendance
- Attendance → choose the day → mark each person, or Mark all present. Save.
Approve leave
- Leave & holidays → Add leave or approve requests in Leave to approve.
Give a salary advance
- Payroll & advances → Give advance: amount and monthly deduction.
Run payroll
- Run payroll → Calculate payroll → check the draft → Approve payroll → Pay all (cash or bank). Print payslips.
Switch on advanced features (only if you need them)
- HR settings → Advanced features: tick only what you use and save. Everything is off at first, and the menus show only the features that are on — so the app stays simple.
- WPS salary file, Gratuity & final settlement and Vacation & air ticket are for every business; Camps for manpower supply; Visa quota and Sub-agent commission for recruitment agencies.
- Under Rules set the gratuity days per year (Qatar: at least 21), vacation days per year and how often an air ticket is given.
Send the WPS salary file to the bank
- In HR settings fill the employer ID, our bank (e.g. QNB) and our IBAN. On each staff form fill Bank and IBAN; the QID comes from their ID / residence card document.
- After Approve payroll press 🏦 WPS salary file. Anything missing is listed first — fix it, or press Download anyway. Upload the SIF file to your bank's WPS portal.
Pay gratuity and the final settlement
- On the staff member's page press 🧾 Final settlement and choose the last working day and the reason.
- Ledgo works out the gratuity (basic ÷ 30 × days per year × years of service, nothing under one year), the unpaid salary, leave not taken and the advance still to recover. Add an air ticket or other payments and deductions.
- Save settlement, print it for signature, then Pay & close — it posts to the accounts and the person is marked as left.
Plan vacations and air tickets
- Open Vacations → Plan a vacation: the person, the first day, the day back at work and the air ticket.
- The board shows who is away now, who is late back, who leaves in 30 days and who is due an air ticket. Press Back at work when they return. Each staff page shows the leave balance.
⚙️What the system does for you
- Absence and advance recovery are deducted automatically.
- Expiring documents appear in reminders.
- Salaries post to your accounts.
📈Reports & numbers
| Report / number | What it tells you |
|---|---|
| Monthly salaries | Gross, deductions and net |
| Advances to recover | Balance per person |
| Monthly attendance | Present / absent per day |
Also open Analytics for sales, expenses and profit charts.
🏷️Status guide
| Status | Meaning |
|---|---|
| Draft | Payroll calculated — check and approve |
| Approved | Ready to pay |
| Paid | Salaries paid |
| Reversed | Payroll undone |
❓Common questions
Do staff need a login?
No. Only people who use the app need a login (People → Team).
Stuck? We are one message away.
Send us a screenshot on WhatsApp +974 3398 2304 and tell us what you were trying to do.