✨What you can do
Know exactly what is on the shelf: correct stock, count it, track batches and expiry dates, serial/IMEI numbers, and move stock between branches.
OverviewStock value, running low, out of stock and batches expiring in 30 days.
Stock countCount the shelf; the system corrects stock and records the difference.
BatchesSales take stock from the batch that expires first.
HistoryEvery movement in and out, with who and why.
Your daily routine in 5 steps
- Checkrunning low / out
- Orderlow-stock PO
- Countstock taking
- Movebetween branches
🧭Where to click
Business Console
Overview
Sales
Purchases
Finance
People
Business
Settings
Business
Stock & inventory
Analytics
Branches
Find your section
These tools are in the Business group of the left menu, the same for every business type.
The common groups (Sales, Purchases, Finance, People, Business, Settings) are the same for every business and are explained in Getting started.
🚀Day-1 setup
Do these once, in this order, before your first day of work.
Set reorder levels
- On each product set Reorder at. Items at or below it show as Running low.
🛠️Everyday tasks
Click a heading to open or close it. Steps are numbered in the order you press.
Change prices fast
- In the product list click a Cost or Selling price — type the new price and press Enter. It saves at once (Esc cancels).
- To change many at once, tick the products (or the box at the top for all): a bar appears — Change selling price by % (e.g. 10 up or -5 down), Move to category or Stop selling — then Apply.
Correct stock (damage, loss, own use)
- Stock & inventory → Adjust stock. Choose the item, location, Add to stock or Remove from stock and the reason.
Do a stock count
- Start stock taking → Start counting (optionally one category). Scan or type each item's counted quantity; leave uncounted items empty.
- Save progress any time. When done press Finish & correct stock.
Receive a batch with expiry
- Batches & expiry → Receive a batch: item, batch/lot number, expiry date, quantity. Expired stock can be Write off.
Add serial / IMEI numbers
- Serial numbers → Add serial numbers to stock — one per line, or scan one after another.
Move stock between branches
- Transfer stock → choose From and To, items and quantities → Move stock.
Buy by the carton, sell by the piece
- Open the item in Products → edit it. Under Cartons, boxes & strips add a pack: name (e.g. Carton), pieces in it (e.g. 24), its barcode and price (leave the price empty for pieces × piece price).
- Stock is always counted in single pieces. Buying 2 cartons of 24 adds 48; selling 1 carton takes 24 out.
- On a purchase or purchase order choose Item — Carton (24) and type the cost of one carton.
- At the POS, scan the carton barcode, or tap the item and choose Single piece or the carton. Bills and receipts show — Carton (24).
- Returns give back the same pack: returning 1 carton puts 24 pieces back.
Tip: Pharmacy: add a Strip of 10 to sell strips and loose tablets of the same medicine.
⚙️What the system does for you
- Every sale, purchase, return and transfer updates stock.
- Low-stock and expiry reminders are created every day.
📈Reports & numbers
| Report / number | What it tells you |
|---|---|
| Stock value (cost) | What your stock is worth |
| Stock history | Every movement |
| Differences | Shortage and extra value from counts |
Also open Analytics for sales, expenses and profit charts.
🏷️Status guide
| Status | Meaning |
|---|---|
| In stock | |
| Running low | At or below reorder level |
| Out of stock | |
| Expired | Past expiry date |
❓Common questions
Do I need branches for transfers?
Yes — add a branch or store under Business → Branches first.
Stuck? We are one message away.
Send us a screenshot on WhatsApp +974 3398 2304 and tell us what you were trying to do.