✨What you can do
See every room, vehicle, hall or desk on one calendar. Book, take an advance and a security deposit, check in, check out and bill — late returns and extras are added for you.
Your daily routine in 5 steps
- Add rooms / vehicleswith rate
- Bookdates + advance
- Check inhand over
- Check outextras + invoice
- Return depositwhen all is fine
This guide is for these business types
🧭Where to click
Find your section
After you sign in, look at the left menu. Below the common groups you will see a section for your business: Bookings. Everything in this guide starts from the items inside it.
The common groups (Sales, Purchases, Finance, People, Business, Settings) are the same for every business and are explained in Getting started.
🚀Day-1 setup
Do these once, in this order, before your first day of work.
Add what you rent out
- Open Bookings → your list (it is named for your business: Rooms, Vehicles, Equipment, Halls or Spaces).
- Press Add and enter the name or number, the rate and the rate unit (per night, day, hour or event).
Switch on online booking (optional)
- Open Online booking → Booking settings: switch it on and set minimum notice and how many days ahead people can book.
- Put the form on your website — see the Website & online orders guide.
🛠️Everyday tasks
Click a heading to open or close it. Steps are numbered in the order you press.
Make a booking
- Open Booking calendar and tap an empty day on the right row — or press ＋ New booking.
- Choose the customer (or type a new name and phone), the From and Until dates/times and the number of guests.
- Enter the Advance paid now and the Security deposit if you take one. Press Book.
Check in / hand over
- Open the booking and press Check in / hand over. The calendar shows it as In use.
Check out and bill
- Press Check out & bill. Add extras (minibar, fuel, damage) and any discount.
- Press Check out & create invoice. Late return time is included automatically. The advance is taken off the bill.
Return the deposit
- When everything is fine press Deposit returned on the booking.
Change dates, cancel or mark no-show
- Open the booking → Change dates / move, Cancel booking or No-show.
Handle online requests
- Open Online booking → Booking requests → Confirm booking or Decline. Then tell the customer on WhatsApp with one tap.
⚙️What the system does for you
- Double bookings are blocked.
- Late returns are charged at your rate.
- The advance is deducted from the final invoice and posted to your accounts.
- Today's arrivals, check-outs and overdue returns are shown at the top of the calendar.
📈Reports & numbers
| Report / number | What it tells you |
|---|---|
| Occupancy | How full you are this month |
| Arrivals / check-outs today | Who is coming and leaving |
| Overdue | Vehicles or equipment not returned on time |
| All bookings | Search by customer, number, status and dates |
Also open Analytics for sales, expenses and profit charts.
🏷️Status guide
| Status | Meaning |
|---|---|
| Reserved | Booked, not yet arrived |
| Checked in | Guest is in / item handed over |
| Checked out | Finished and billed |
| Overdue | Should have been returned |
| Cancelled | Booking cancelled |
❓Common questions
My list is called “Vehicles”, the guide says “Rooms”.
The names follow your business type. The steps are the same.
Can I take an advance without a deposit?
Yes. Leave the deposit empty.
Stuck? We are one message away.
Send us a screenshot on WhatsApp +974 3398 2304 and tell us what you were trying to do.